NRS-20982 | Minutes [Burwood Municipal District/Municipality/Council]

Full description

The series consists of minutes of the General or Ordinary meetings and the Special or Extraordinary meetings of the Municipal District of Burwood, Municipality of Burwood and Burwood Council. These minute books were created under s10 of the Municipalities Act 1867 (31 Vic. Act No.12) and subsequent legislation.

The General meetings were called for Ordinary business and were recurrent meetings prescribed by legislation to be held at regular intervals.

Special meetings could be called for Extraordinary business by the Mayor or by two Councillors and dealt with a specific issue. Reports were also tabled at these meetings as well as at the general meeting relating to the subject.

The minutes record the dates of meetings, who attended, the matters discussed, resolutions carried and defeated, and reports from various committees and sub-committees, and document the decisions made by the Council at its meetings. The minutes usually include the following sections: attendance of Council members, confirmation of minutes of the previous meeting, outward and inward correspondence, recommendations from Council committees and reports by Council officers, petitions, questions with notice, orders of the day or general business, and questions without notice.

In order to discuss confidential business, Council could form itself into the Committee of the Whole during a meeting. A Committee of the Whole was not required to make its business public through the minutes, only its recommendations.

The minutes of each meeting of Council and its committees were confirmed at the following meeting and signed by the chairman to guarantee that they were a true and accurate record.

The minutes are bound into volumes and collated annually or half yearly. The covers display the start and end month, the year and total number of pages per volume.