NRS-20375 | Minutes [Pristine Waters Council]

Full description

This series consists of minutes of the General or Ordinary meetings and the Special or Extraordinary meetings of the Pristine Waters Council.

These minute books were created under s.375 of the Local Government Act 1993 (Act No. 30, 1993) which commenced on 1 July 1993.

The General meetings were called for Ordinary business and were recurrent meetings prescribed by legislation to be held at regular intervals.

Special meetings could be called for Extraordinary business by the mayor or by two councillors and dealt with a specific issue. Reports were generally also tabled at these meetings as well as at the general meeting relating to the subject.

The minutes usually include the following sections: attendance of councillors, confirmation of minutes of the previous meeting, business arising out of the minutes of the previous meeting, mayor's minutes (which brought to the council's attention significant matters within its jurisdiction or of which it had official knowledge), recommendations from council committees, reports by council officers, outward and inward correspondence, petitions, questions with notice, orders of the day or general business, and questions without notice.

All papers tabled for each council meeting are bound with the minutes. This includes agendas; a full copy of the previous minutes; correspondence; reports; contracts; and proceedings of workshops. Normally these follow the minutes, though in some volumes the agenda and papers are first.

To ease the workload at General meetings, the council could delegate powers to committees composed of councillors. The committee's minutes were submitted to the next council meeting and form part of that meeting's minutes. However the recommendations were not binding unless, and until, adopted by council.

In order to discuss confidential business, council could form itself into a Committee of the Whole during a meeting. A Committee of the Whole was not required to make its business public through the minutes, only its recommendations.

The minutes of each meeting of council and its committees were confirmed at the following meeting and signed by the mayor and general manager to guarantee that they were a true and accurate record. The copy submitted for approval to the next council meeting was also signed.

These volumes are not indexed. Individual meetings have tables of contents for the submitted papers, following the minutes.