NRS-4234 | Appendices to Minutes [Executive Council]

Full description

Copies of minute papers tabled before the Executive Council for consideration and decision. Throughout, entries relating to Minutes of a particular Council meeting are arranged under the annual single number assigned to the Minutes of that meeting. Entries in each volume are normally given an identifying letter, different systems being used at different times. For example, letters of the alphabet are used, rather than numbers, in an annual "progression", eg. for the first twenty-six subjects tabled at meetings which have had relevant minute papers copied up in the Appendices the letters A-Z are assigned, for the second twenty-six AA-ZZ are assigned, and so on. Where a mixed notation, for example G7, is used, the entry concerned is the seventh in connection with paragraph G of the Minutes of a particular meeting.

There is normally an indication in the margin of a Minute book that the relevant minute papers have been copied up in the Appendices; this is sometimes indicated by the word "Appendix", sometimes by the date of the document copied, and sometimes by one of the abovementioned symbols in the margins.

This series was discontinued in 1848, presumably due to the labour involved (at one stage over thirty minute papers were copied up for one paragraph of one Minute, together with annexures to some of the these minute papers), being superseded by the NRS 4235 Registers of minute papers laid before the Executive Council , which lists minute papers submitted to the Council and contains information which, in many cases, enables them to be located in the records of the relevant department.

Appendices contain isolated letters and legal documents, apparently left in a particular volume after it had been consulted. It should be noted that some minute papers laid before the Council in the period 1828-29 were not copied up in the Appendices, but merely filed in the appropriate location in the Minute books.

NRS 4234 [4/1440], 1829-31, contains an index to judges' reports, arranged alphabetically by name of person convicted, showing the page numbers on which reports are copied up; NRS 4234 [4/1450], 1845-46, contains a separate list of entries in that volume relating to Minutes 1846/1-25.

(4/1438-52). 15 vols.

Note: This description is extracted from Concise Guide to the State Archives of New South Wales, 3rd Edition 2000.