NRS-21414 | Notices of Sale (Microfilm)

Full description

Notices of Sale (NOS) are records which detail ownership details on a land title, and are lodged at the time of a land title’s transfer with Dealings. The information extracted from these forms is loaded into the agency’s Integrated Property Warehouse (IPW) database and then electronically delivered to various government agencies and rating authorities. The information that these authorities and agencies receive from the agency based on the NOS form lodged and held by LPI is essential to their key functions. Disputes or concerns raised regarding data extracted from NOS requires the agency to refer to the NOS form that was lodged and retained by the agency.

Prior to the introduction of Notices of Sale, it was the solicitor’s or conveyancer’s responsibility to notify authorities of any ownership changes in order to effect changes in their respective record systems. The Conveyancing Legislation (Notice of Sale) Amendment Act 1992 was introduced to allow Notices of Sale to be lodged with LPI and on 1 September 1993 it became mandatory to lodge these notices with LPI.  From this date, LPI was responsible for the collection, control, storage and distribution of NOS Data. The manual NOS form and its processing was introduced by LPI, and the agency started distributing information from these forms to the relevant authorities with the information being dispatched by post and later electronically.

Notices of Sale were originally lodged exclusively by a paper pro forma, consisting of a completed NOS form. From April 2010, Notice of Sale were able be lodged and stored electronically, in a format known as eNOS; however, paper hardcopy NOS forms are still being used. Hardcopy NOS forms from 1996 onwards are destroyed following the storage of a digital version of the record in LPI’s Document and Integrated Imaging Management System (DIIMS) database.  In 2009 LPI commenced a project to digitise all of its 16mm microfilm record collection, and the microfilmed Notices of Sale from 1992-1995 are a part of what is internally referred to as the “miscellaneous series

Notices of Sale are referenced by the Dealings numbering convention to which they relate. In general this reference takes the form of a number prefixed by an alpha character/s; the exceptions being from 7 February 1863 to 4 December 1911 and 8 March 1996 to 22 September 2003 were no alpha prefixes were used with the allocated numbers.