NRS-17972 | Sanitary Registers [Municipality of Hillgrove]

Full description

These accounting records were initially created under s.38 of the An Act for establishing Municipalities Institutions 1858 (22, Victoria Act No. 13), and subsequent legislation. This section specified that the council keep books of accounts, which were to be made available to auditors. The Council was also to prepare a detailed account of expenditure and revenue to be published in June and December. Municipal Accounting regulations also governed the format and type of records to be maintained.

The purpose of these Registers was to show details of the sanitary accounts maintained by Council. Specifically, each volume contains the following information: name, amount from previous quarter, number of services, amount for current period, amount due, date of payment, receipt number, amount paid, prepayment allowance, bad debts written off, amount to next period and remarks. In the later volume (also named as a personal account ledger), the information is arranged over a 2 page spread, with an extra column for the auditors tick.

Custody History
These records were originally transferred together with records of the Dumaresq Shire Council. The two Councils were amalgamated in 1923 and as a consequence of the amalgamation, the records of Hillgrove Municipality came into the possession of the Clerk of the Dumaresq Shire Council. The Council continued to maintain the records until 13 January 1961 when they were transferred to the University Archives together with Council records.