NRS-17970 | Cash book [Municipality of Hillgrove]

Full description

This series contains a cash book for the Municipality of Hillgrove. Such accounting records were created under s.38 of An Act for establishing Municipal Institutions 1858 (22 Vic. No. 13), and subsequent legislation. This legislation specified that a council keep books of accounts, which were to be made available to auditors. The council was also to prepare a detailed account of expenditure and revenue to be published in June and December. Municipal accounting regulations also governed the format and type of records to be maintained.

This volume forms part of a standard public sector accounting system which, in addition to cash books, generally comprised journals (general and subsidiary) and ledgers (general and subsidiary). The purpose of cash books in the accounting system was to record receipts and payments of cash and cheques. The cash book indicated the balance of cash available at any time and, like the journal, was a book of original entry. Each entry involved two accounts, debit and credit, which was considered a “balanced” entry. At regular intervals cash book entries were posted to the ledger.

This cash book contains details of the cash account maintained by Hillgrove Municipal Council. Income and expenditure recorded in the cash book, including rates, fees, agistment maintenance and repairs, was accredited into the General Fund.