NRS-17558 | General Administrative Records [Uralla Shire Council]

Full description

This series contains the general administrative records for Uralla Shire Council including records from preceding Councils Gostwyck Shire and Uralla Municipal. It contains inward and outgoing correspondence from individuals, organisations and government departments. Many aspects of the Council’s operations were covered by the correspondence including Health Records, Community Consultation, Statement of Accounts, Building Applications, Rates Assessments, Roads Openings and Closures, Significant Construction, Council Meetings, Elections, Electricity, Water Supply, Parks, Legal advice and Sanitation.


Custody History

These files were in the custody of Uralla Shire Council until May/June 1989 when they were transferred to the Regional Archives.

Physical Characteristics

The material comprises documents of all types in various paper formats including administrative records, correspondence, ledgers, diaries, booklets, maps and some photographs.

System of arrangement and control

There is no discernible order to the records, the original material consisted records generated from all the Councils i.e. Uralla Municipal, Gostwyck and Uralla Shire Councils. The files were re-numbered although previous numbering systems have been annotated if in existence.

The original order could only be identified through the numbering or other notation on each folder which was not consistent. There seemed to be a number of different systems of filing, which was dependent on the individuals charged with this duty.
In brief, the systems were the following:


1. Alpha-Numeric system - Where the notation of S3/1-S3/.. written on each box numbering up to box No 20.The folders within the boxes had the alpha-numeric numbers on the cover and some had a brief one or two word description of what was contained in the folder eg. Plant. An index to this has not been recovered. These boxes contained records primarily of the predecessor councils, these being Uralla Municipal Council and the Gostwyck Shire Council. Dates included range from 1907-1957


2. Alpha system – With this system some boxes were labelled “Miscellaneous Correspondence”, others were labelled “Correspondence” followed by a letter and a year or range of years, or a description (such as Water supply 1940s). Dates ranged from the 1930s to 1970s. Each folder within each box was given a brief subject description. There appeared to be some duplication of years as in the period covered by the Alpha-Numeric system.


3. Subject system – These file boxes had no numbering or alphabetical system on the box, but a brief description of the box contents. Examples include Diaries, Water supply, or Bank passbooks. The contents of these boxes contained individual items or folders relative to the subject description.