NRS-15789 | Minute books [Ballina Municipal and Shire Council]

Full description

This series contains minutes of the general and special meetings of the Ballina Municipal and Shire Council. The Minutes were created at least monthly and recorded chronologically.

The general meetings record inward and outward correspondence received by the Council, motions put to the Council, report of committees and other relevant items of business. The minutes document the variety of activities for which the Council was responsible including financial management, enforcement of regulations, assessment and collection of rates, valuation of properties, building and maintenance of council property, community services and town planning.

The second volume in this series contains one item of correspondence to the Council Clerk which is pasted to the particular meeting.

Special Meetings were called to record a specific issue. Reports were generally also tabled at these meetings relating to the subject.

These minute books were initially created under s.102 and s.107 of the Municipalities Act 1867 (31 Vic. Act No.12) (and subsequent legislation). These sections specified that the council meet once a month for a general meeting, and required that the minutes of the proceedings be taken and maintained by the council clerk.

Custody History
This series was in the custody of Mitchell Library from 1965 until December 2001 when it was transferred to State Records NSW under section 29 of the State Records Act, 1998.