VPRS 8897 General Correspondence Files, Multiple Number Sequence

Full description

This series consists of the centrally created subject correspondence files containing documents and copies of documents received or created by the SECV from 1971 to 1987. It documents SECV's:

* Construction, maintenance and operation of electrical undertakings;
* Development of coal mining and briquette manufacture;
* Development of hydro-electric resources;
* Licensing of electric wiremen;
* Registration of electric contractors and control of installation methods and material; and
* Testing and trading in approved electric equipment and appliances
and other matters.

Documents were attached inside a blue file cover. If the subject matter of a file was considered confidential then the file was also placed in a green file cover marked confidential. On the front of the blue file covers was recorded the file number, file title, file contents date range, file part number and file movement and action information. Inside the front cover of the file provision was made for indexing information to be recorded. This area may show which indexes the file was indexed in and the subjects, by primary and secondary subject number, under which the file was indexed in the subject index.

Each paper or group of papers added to a file was given a consecutive folio number and was identified by that number on the file cover when marked for action.

Subsequent Series

In 1979, the Finance Branch commenced to create files in separate registry. The files, which were created in an annual single number sequence, are in VPRS 8924 Subject Files : Annual Single Number Sequence [Finance Department].

In 1987 the Central Registry multiple number registration system was replaced by a single number system, the files for which are in VPRS 8948 Central Registry Files : Single Number Sequence.

Series Date Range

This series commenced in 1971. Most of the active files from the previous series (VPRS 8892) were brought into this new system and top numbered. Hence the contents date range extends back to 1960.

This series formally ceased in 1987 when a computerised records management system was introduced. Active files from this system were top-numbered into the subsequent system, VPRS 8948. Contract files in this series (VPRS 8897), comprising primary number 500 and annual single number representing the invitation to tender (specification) number, continued to be created under the multiple number filing system. (refer to 500/70/2395 to 500/88/1692). The contract files were not proposed for transfer in 1994 and do not form a part of the P1 consignment of this series.