VPRS 8857 General Correspondence Files, Annual Single Number System

Full description

This series consists of general correspondence files maintained by the Public Service Board (VA 886) and the Office of the Public Service Commissioner (VA 3088). For the period covered by this correspondence series, the agency was responsible for the following functions:

- determination of organisation and administrative structures for the public service, particularly with respect to the classification of public servants,

- determination of equitable and fair employment provisions for public servants, particularly through the establishment and maintenance of systems (including appeal mechanisms) for the appointment, termination and promotion of employees on the grounds of merit, and

- determination of general staffing and management arrangements through the determination of uniform conditions such as leave arrangements, the Public Service Regulations and penalties for breaching regulations.

The files document the Board's role as the central personnel service agency of the Victorian Public Service.

The series includes files documenting the hearing process which was introduced by the Board in August 1981 to provide an avenue for the consideration of grievances arising from Board or departmental decisions. The hearing process involved the review of decisions made by the Board, or made by departmental management. A new Regulation, 107A (5), provided for officers and employees seeking Hearings to approach the Board directly.

Most requests for decisions arose from the following matters :

- Selection and Appointment
- Leave
- Allowances (including Gratuities)
- Classification and
- Discipline

The case files resulting from the hearing process include applications for review, and transcripts of hearings. Audio tapes of the hearings were detached from the files at the time of this transfer and retained by the agency.