VPRS 4316 Inwards and Outwards Correspondence

Full description

Successive Instructions to Clerks of Courts made provision for the retention and retention of inwards and outwards as well as registers.

For inwards correspondence, these instructions specified that unless the item was marked to be returned, it should be endorsed, after registration in an inwards register, with the date and the name of the writer, and numbered with a current number (to be recorded also in the register) and filed in consecutive order, a short precis of the subject matter having been first endorsed therein.

The Instructions also specified that in cases of importance (a term which was not defined), copies of communications outwards should be written in the (outward) letter register. By 1939 this instruction had been refined to read that all outwards correspondence should be entered in the outward letter books and that copies of communications outwards should be kept in the Office for cases of importance.