VPRS 19211 School Records

Full description

This series has been created to contain a variety of records created by Tatyoon Primary School No.1812 No.2029) mostly identified as permanent in Public Record Office Standards covering disposal arrangements for school records.

For various reasons, some of the permanent records identified in the Schedule may not have survived. The records actually transferred in this series were donated by a member of the public during 2021 and as are understood to be the only remaining school records known to exist.  For further information about this school, please refer to the relevant entry in Vision and Realisation. A Centenary History of State Education in Victoria (1973).

The following records have been identified as permanent in the PROV standards currently known as Retention and Disposal Authorities and previously known as Disposal Schedules. The listing of items for this series will identify which of these records were located and transferred for this school.

Administration records - detailing the organisation of the school's operations, specifically; 

   - files of official correspondence which relate to matters specific to the school as received from either the Education Department or elsewhere.  Files documenting general instructions or circulars from the Department have been culled and destroyed.
    
- a copy of the school newsletter
- diaries of the school principal or head teacher
- the school's investment register.

Pupil records - The master record of student attendance in primary schools is the register of pupils.  It records the pupil's name, dates of birth and admission, name, address and occupation of parent or guardian, schools previously attended, grades admitted, summary attendance record for each year spent at the school and destination after finally leaving the school. 

Pupil detail is entered into this register from admission forms completed by parents prior to the admission or, in the case of transfers from other State schools, from transfer notes completed by the previous school.  Some or all of these records have been retained if some or all of the pupil registers created by this school have not been located.

Inspection records - comprising reports created by Departmental inspectors in the course of annual and supplementary visits.  Inspections (and comments) are made regarding the condition of the school grounds, buildings, furniture and record keeping, school organisation, standard of instruction, time and discipline, teacher accommodation and audits of the sale of text books supplied by the Department.  Reports were made by the inspector in the inspectors report book for the school.  

School committees records documenting their organisation and operation.  These include Mother's Club, Parent's Associations, Safety House Committees and other committees associated with the school community.  Specific records for transfer are:

-   minute books
 -  correspondence files, and
 -  annual financial statements.

School Council or Committee records documenting its organisation and operation.  School Councils date from 1983 and comprise the School Principal, and representatives of the teaching staff, parents and the wider community.  Councils are responsible for the determination of the general educational policy of the school within guidelines issued by the Minister. Councils are also responsible for a range of other matters including the condition of the school grounds and buildings (including the organisation of maintenance, improvement and cleaning work), forming opinions about the school's conduct and management and other duties prescribed by regulations.  Between 1910 - 1983 all of these responsibilities except for the determination of school policy resided with the School Committee.

Specific records for transfer are:

-  minute books
-  correspondence files
-  annual financial statements, and
 - policy records.

Additional records 

This series also contain records additional to those identified in the standards. This is because this school was closed prior to the establishment of Public Record Victoria in 1973 and the subsequent development of the disposal standards. As these are the only school records created by this school, it was decided that all should be retained.