VPRS 13103 Agenda, Minutes and Reports, Committees and Working Parties

Full description

This series contains minutes of meetings, agendas and / or relevant reports of Cinemedia's committees and working parties.

The Committees were appointed by the Board of Management, which was the governing body of Cinemedia in accordance with the legislative provisions.

The Cinemedia Corporation was established by the Cinemedia Corporation Act 1997 (No. 2) and resulted in the merger of Film Victoria 1 (VA 1071) and the State Film Centre (VA 2325). Whilst the legislation was proclaimed on 1 July 1997, the Corporation was, throughout the proceeding months, in the process of merging and operated administratively as a single entity. This series contains records of a number of committees administered by Cinemedia's administrative predecessors, consequently, the date range of the contents for the P2 consignment precedes the agency's date range.

The role of a Committee and a Working Party was to undertake review and analysis of relevant material and / or issue and provide advice and recommendations to the Board of Management and the Executive Director / Chief Executive Officer.

The P1 consignment of this series comprises of records of the following committees and working parties:

Cinemedia Building Committee - Project Control Group
Cinemedia Exhibition Design Team (Future Realities Gallery)
Diegesis Committee
PAML [Performing Arts Multimedia Library] Project Steering Committee
Publicity Committee
Technical Steering Committee
Technology Working Group
Treasury Theatre Refurbishment Committee

The P1 consignment of this series contains an incomplete collection agendas, minutes and reports of listed committees and working groups - at the time of the transfer relevant business units retained the remainder of this collection as well as records of other committees as active records. Some of the records contained in the P1 consignment are draft copies but it appears that these might be the only extant records.

In the absence of a centrally controlled record keeping system, each business unit created and maintains its set of records. As a result, both Cinemedia's and to date - the Australian Centre for the Moving Image (ACMI) (VA 4411) record keeping practices are inconsistent and disorderly. Some committees and working groups' records were kept separately and these form the P1 consignment of this series. Others were filed within the general correspondence files thus it is recommended to refer to VPRS 13101 - General Correspondence Files, Multiple Number System II and VPRS 11855 - General Correspondence Subject Files.

The P2 consignment comprises records of the standing and advisory committees and working groups and includes copies of minutes, agendas, reports and proposals, confidential reviews and discussion papers, applications for funding and investments, scripts submitted in confidence for consideration and approval.