VPRS 12683 Journals

Full description

Journals (Specific and General)

The prime function of a journal is to facilitate the posting of credit and debit transactions into the necessary ledger accounts. Like the cash book it is also a book of original entry and is maintained chronologically. Specific journals are often maintained to summarize information for similar transactions, including cash transactions, eg. Cash receipts journal, wages and stores journal. Rather than summarize similar transactions, general journals, on the other hand, provide a convenient record of unusual transactions, including:

adjustments to ledger accounts eg. To correct errors
transfers from one account to another
sales or purchases of assets

Although the primary flow of information is from the journal to the ledger accounts, where amounts are to be posted from one account to another (particularly common at the end of a financial year), the transactions will be posted through the journal. Relevant accounts are identified either by the ledger folio number or an account number.

This series consists of the Journals of the Department of Roads and Bridges (VA 2964) and its successor agency, the Department of Railways and Roads (VA 2875). Details include sources of receipts such as from the collection of tolls, grants and special appropriations. Disbursements include those made for the construction of roads and bridges by the Departments as well as by District Roads Boards.

VPRS 12683/P1 was formerly registered as Units 3 to 7 of VPRS 1141 Journal.