VPRS 12440 Advance Account and Roads and Bridges Account Ledger

Full description

Ledgers (Subsidiary and General)

Ledgers comprise one or more accounts, each account being a statement of all transactions relating to a particular item about which the recording of changes debit and credit transactions is required. Transactions are posted to the ledger accounts from the cash books and journals. The source of the information is subsequently indicated by reference to folio numbers often accompanied by an abbreviation of the source record eg. C or CB for Cash Book, J for Journal, PC for Petty Cash Book etc. The classification of accounts is diverse and usually depends on the operations of the agency and the nature of the information required as part of the financial statements of the agency.

Subsidiary ledgers are often maintained either to facilitate a division of responsibilities within a large account, or to provide a separate record of a particular account.

The general ledger, however, comprises all accounts necessary for the compilation of the finance statements required by the agency. It is common for a general ledger to comprise a single account to represent the total of the individual accounts in each of the subsidiary ledgers. This device is called a control account.

The Department of Railways and Roads (VA 2875) succeeded the Department of Roads and Bridges (VA 2694) in 1872 when the Secretary of the Department of the Railways also became the Secretary of the Department of Roads and Bridges.

This ledger is related to the activities of the Department relating to the construction and maintenance of roads and bridges.

This series was previously registered as VPRS 1143 unit 28. It was reserialised in 2000 as part of the ARAD Project.