VPRS 11371 Teacher Service History Cards - Technical

Full description

This series of cards was maintained by the School Personnel branch in order to have a record of all teachers who taught in Victorian State Technical schools. The cards in this series are a basic summary of the information that would appear on a teacher's personnel file and have been kept as a concise and speedy form of reference.

Information appearing on the cards includes the name, date and place of birth of the teacher, their qualifications (Institution studied at and year of qualification), an Annual Inspector's report (comprising remarks on the teacher's character and his / her work performance), resignation date, reason for resignation (coded), and the teacher's record number.

The resignation codes are:

01 - Death
02 - Termination
03 - Dismissal
04 - Dismissal (section 58A, 58(1) or 47 (1))
05 - Retirement - Normal (age 55-64)
06 - Retirement - Age 65
07 - Retirement - Ill health
08 - Resignation - Marriage
09 - Resignation - Confinement
10 - Resignation - Domestic
11 - Resignation - Ill health
12 - Resignation - Travel overseas
13 - Resignation - Travel interstate
14 - Resignation - Teach elsewhere
15 - Resignation - To become a temporary teacher
16 - Resignation - Other employment
17 - Resignation - Full time study
18 - Resignation - Personal reasons
19 - Resignation - Dissatisfaction
20 - Resignation - Other/no reason
21 - Stand for State election
22 - Stand for Federal election
23 - Resignation - Transfer to another Department
24 - Changed personnel type
25 - Transferred to T.A.F.E. teaching service
26 - Nil
27 - Resignation - Enhanced resignation package
28 - Resignation - To change time fraction
29 - Resignation - Voluntary departure package
30 - Retrenchment
31 - Retirement - Age (voluntary departure)
32 - Agreement cessation
55 - Retirement - Age 55-60
77 - Inactive payroll record
96 - Studentship relinquished/cancelled

The record number appearing on the cards is Department-wide and matches the employee's personnel file.

The teacher record cards were phased out of use in the mid 1980's and were replaced by the Teacher Management System (TMS) database. This information was then updated electronically by payroll changes. In 1998 this information was transferred to the Human Resources Management System (HRMS).

In c.1989 - c.1993 the cards of current employees were attached their personnel files. The personnel files became a school responsibility in 1994 and were forwarded to schools in 1995. The card of a teacher who resigned or retired during this period may have been appended to a personnel file, or may instead have become part of this series.

Personnel files held by schools are temporary records under PROS 96/13 General Authority for Common Administrative Records. The HRMS database is the permanent personnel record.