VPRS 1016 Miscellaneous Correspondence Files

Full description

This series consists of correpondence files which have become separated from the main filing series of correpondence files for the Department of Crown Lands and Survey. These files deal with a range of matters relating to the functions of the Department such as administrative and personnel matters, the leasing of land and the licensing of the occupation of Crown land, land sales and files relating to specific schemes of settlement such as those under the Settlement on Lands Act 1893.

Correspondence was registered in registers of inward correspondence and then had attached a cover sheet upon which was placed a summary of the subject of the piece of correspondence, the registration number, the date of receipt and the number of any previous piece of correspondence on the same subject. These cover sheets were also used for annotations by officers dealing with the matter and might include the draft of or the substance of any reply or reference onwards.

The file number on the cover sheet was used to record the number of any previous piece of correspondence relating to this subject. All pieces of top-numbered correspondence received on the subject were collated together to form a file. Correspondence on the same subject was placed together for final filing with the number of the last piece of correspondence being the number under which the sequence was filed.