RECFIND Training Manual for the Office of the Secretary [Not Held in Archives]

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Function / Content

This series comprises a training manual for the RECFIND computerised records management system for the use of staff of the Office of the Secretary. The Manual was created by the Registry of the Office of the Secretary.

The RECFIND records management system was used by the Department of Education to control a number of series that have been transferred to the Public Record Office Victoria.

RECFIND was a Windows based information storage, retrieval and inquiry system. RECFIND permitted a user to:-

Upon receipt of a document, categorise and classify
Determine if an appropriate file already exists or decide to create a new one
Determine the current location of a file or document
Search report and analyse
Track the movement of files and documents


The Manual covered the following topics:-

What is RECFIND?
Logging-in to RECFIND.
Pink Procedures - Action Officers (i.e. completing document cover sheets)
Correspondence handling procedures.
Searching functions.
Resubmit.
Main document fields.
Document maintenance.
How to register a loose document.
How to register an attached document.
Document movement.
File movement.
Reporting.
Report writer.
Work flow functions.
Helpful tools.