VPRS 12640 List of Authorised Registration Headings and Records Management Manual

Full description

This series comprises file classification list, a key-word index and a registry manual used by the Registry staff for registration, indexing and retrieval of files.

P1 Consignment
Alphabetical List of Authorised Registration Headings

The purpose of this list was to outline the physical arrangement of the File Registration Cards, Multiple Number System VPRS 12639

P/2 Consignment
Alphabetical List of Index Headings

The above list provides four classes of information. The first is the number allocated to primary headings, the second is the primary headings and a list of terms for subjects not allocated a primary heading but included elsewhere in the index. The third section is the secondary headings arranged under each primary heading and the fourth contains instructions that were designed to facilitate indexing or the subsequent searching of the index.

The primary headings are shown in upper case and have been allocated a number which is shown adjacent to the heading on the left margin.

The alphabetical list of words in block type and handwritten were included as a reference guide to assist selection of appropriate primary and secondary heading.

The secondary headings listed under each primary heading are in alphabetical order with the exception that the first secondary heading is always "General".

The instructions on the right hand side of the page were designed to facilitate both indexing and searching. The abbreviations used are explained as:

'NP' - No Posting: Indicates that the subject or word listed alphabetically is not the primary heading, provides the primary and secondary heading under which it will be indexed.

'SEE also': - where the subject may have more than one appropriate secondary heading, the other relevant headings are listed to aid indexing.

1 WREC Central Records Manual

This manual was for use by the staff of Central Records at V Line. The manual details all functions and procedures to be performed when recording and controlling the use of WREC within V Line.

2 Abbreviations for Primary and Secondary Divisions

This is a list of authorised abbreviations to be used for Primary and Secondary subject headings.

3 Standard Keywords for Indexing

This index was designed to facilitate both indexing and searching.