How to Use this Series
This series can be used as an "index" to some of the records in VPRS 8609 [that portion which has been catalogued]. Researchers are advised to consult the wordprocessed copy of VPRS 8676 which has been filed with the documentation for VPRS 8609.
This series consists of a catalogue to some records in the Historical Collection (VPRS 8609). The Historical Collection was assembled from c1985 until 1992 and comprises materials drawn together from various sources.
This series (VPRS 8676) was compiled using a computer program to list and describe that portion of the Historical Records Collection referred to as the "catalogued" records.
Entries in the catalogue are arranged in archive number order following the codes set out below. The format of entries in the catalogue is
Archive number: refers to the number assigned to each catalogued item which is now (usually) written in pencil on the item.
Author: is not always used but when it is it refers to
(i) authors of printed works
(ii) originators of other reports and other documents
(iii) recipients (occasionally - eg. T.Smith, Mayor of Melbourne repetition)
(iv) compilers/creators of material
Publisher: is seldom used but when it is it refers to
(i) printer or publisher of printed works
(ii) authors of proceedings
Date: refers to the date of the material being described
Location: refers to the whereabouts of the item in the Mill Park repository (some of these locations are now unit reference numbers within VPRS 8609)
Consignment: refers to handwritten annotations made by M.M.B.W. staff to a printout of the catalogue and subsequently accessioned as VPRS 8676/P1 to show the Public Record Office consignment and unit number in which each identifiable item in the catalogue was placed when the material was transferred to PRO. Many items listed in the catalogue do not have a PRO consignment and unit reference, either because the item was not transferred or because the unit reference could not be identified.
A copy of the catalogue on computer disk was also transferred as VPRS 8676/P2.
System of Arrangement/Control
An entry in the catalogue may refer to an item
(i) in a "catalogued" consignment of VPRS 8609;
(ii) in an "uncatalogued" consignment of VPRS 8609;
(iii) in VPRS 8663 Photographic Images Segregated for the M.M.B.W. Laser Disk Project in 1991;
(iv) not located at the time of the M.M.B.W. transfer to the PRO in 1992.
The Catalogue is arranged into the following categories :
General Historical Records (ie Books, Report, Publications)
A Artefacts [artefacts, pipes & fittings not transferred]
GN Glass Plate Negatives
HG General Histories
LS Lantern Slides
NA Negative Albums
P Paper Series Files
PA Photograph Albums
PL* Plans and Drawings [see below for sub-groupings within this category]
PLP Pipes and Fittings [artefacts, pipes & fittings not transferred]
PN# Photographs [see below for sub-groupings within this category]
V Volumes of Historical Files
*Sub-groupings within PL (Plans and Drawings)
: PLA Early Water Supply Schemes (prior to Yan Yean)
: PLB1 Yan Yean Scheme - Catchment and Locality Plans
: PLB2 Yan Yean Scheme - Yan Yean Reservoir
: PLB3 Yan Yean Scheme - Pipeline
: PLB4 Yan Yean Scheme - Original Distribution System
: PLB5 Yan Yean Scheme - Original Reticulation
: PLB6 Yan Yean Scheme - Preston Reservoirs
: PLB7 Yan Yean Scheme - Pipes and Fittings
: PLC Maroondah Scheme
: PLD O'Shannassy/Upper Yarra Scheme
: PLE1 Sewerage - Prior to 1891
: PLE2 Sewerage - After 1891
: PLE3 Sewerage - Metropolitan Farm
: PLF Parish Plans and Subdivisions
: PLG River Yarra
: PLH1 Water Supply
: PLH2 Roads and Streets
: PLH3 Miscellaneous Maps and Plans
: PLH4 Parks and Gardens
: PLH5 Bridges
: PLH6 Miscellaneous
: PLJ Melbourne Watershed Maps
: PLK Pumping Stations
#Sub-groupings within PN (Photographs)
: PN0001-0099 Water Supply - Large Mounts
: PN0100-0149 Completed Dams and Reservoir
: PN0150-0199 Construction of Dams and Reservoirs
: PN0200-0249 Aqueducts and Mains
: PN0250-0299 Watersheds
: PN0300-0349 Water Supply Pipes and Pipelines
: PN0350-0374 Weirs
: PN0375-0399 Unknown Construction and Camps
: PN0400-0499 Miscellaneous - Water Supply
: PN0500-0599 Vacant
: PN0600-0649 Sewerage - Large Mounts
: PN0650-0699 Sewerage, Treatment Works and Pumping Stations
: PN0700-0799 Werribee Farm
: PN0800-0849 Sewerage, Mains and General
: PN0850-0899 Sewerage, Miscellaneous
: PN0900-0999 Vacant
: PN1000-1049 Engineering - Miscellaneous
: PN1050-1099 Drainage
: PN1100-1199 Large Mounts - Miscellaneous
: PN1200-1299 Miscellaneous - General
: PN1300-1399 People, Board Officers etc
: PN1400-1499 Overseas - General
Background: The Historical Collection
In 1992, M.M.B.W. was re-named "Melbourne Water" and as part of an organisational review of record keeping within the organisation, it was decided to transfer many older records including the Historical Collection to the Public Record Office. This transfer took place in three consignments during December, 1992, and January, 1993.
In 1992, the Historical Collection was housed at the Mill Park facility maintained by Melbourne Water. Part of this facility had been set up as a records repository with compactus shelving, a security vault, and map/plan storage.
Material held at the Mill Park repository included :
Field & Level Survey Books VPRS 8599, VPRS 8600
M.M.B.W. Minutes VPRS 8598
Historical Collection VPRS 8609
Plans (excluding plans in Historical Collection) VPRS 8601, VPRS 8602, VPRS 8604, VPRS 8605, VPRS 8607, VPRS 8608
The Historical Collection consists of
all "catalogued" material at Mill Park repository (including plan material)
the "Seeger Collection"
all other material at the Mill Park repository in October 1992 except - VPRS 8598, 8599, 8600, 8601, 8602, 8604, 8605, 8607, 8608 and a small quantity of material kept by Melbourne Water including Spottswoode plans.
The material in VPRS 8609 described as "uncatalogued" includes both what was intended for inclusion in the collection and all other records not transferred as "catalogued" material, the "Seeger Collection" or as another series.
M.M.B.W. staff had some difficulty i making the annotations re PRO consignment and unit numbers and some entries are wrong. Errors were identified when PRO staff checked the accuracy of their data entry of the handwritten annotations into the wordprocessing document. To ascertain the likely error rate, items in two consignments were checked. The PRO consignment and unit numbers for Archive Nos.1 to 203 in P26 were checked and eight errors were found.
The entire P27 consignment (units 1-92, Nos. MF1 to MF47) was checked and thirty-nine errors were found. Some of these were the compounding of an initial error by the use of ditto marks following a wrong entry.
The errors identified were corrected. The size of the task and the lack of resources mean that the PRO cannot undertake the checking of all entries in the catalogue against the RDLs for all consignments. Researchers will therefore be advised to check the entries against the RDL before ordering the records.