The series documented in summary form the admission and movement of children and youth under state care and protection and under supervision and probation from 1960 up to the introduction of the Statutory Client Information System (SCIS) in 1985.
The record cards created by the Family Welfare Division (FWD) 1965 to 1978, the Youth Welfare Division (YWD) 1961 to 1978, Family and Adolescent Services Division, 1978 to 1985 and the Correctional Field Services Division, ?1980 to 1985, were apparently intersorted alphabetically by the surname of the state wards/clients in 1997.
The record cards provided a brief history of each child/youth.
Information recorded includes:
- Name, address and religion of client,
- State ward/ client registration/file number (file reference number from ? 1920),
- Details of court orders issued,
- Date of birth,
- Expiry date of court order, and
- Client movement.
From the proclamation of the Social Welfare Act 1960 on 1 July 1961, the Social Welfare Branch dealt with state wards under state care and protection through two Divisions each of which dealt with children of a particular age range. These were:
- the FWD, which dealt with children (under the age of 14)
- the YWD, which dealt with young persons (over the age of 14 and then 15 and under the age of 17).
Types of children were:
- children and young persons deemed by the Children's Court to be in need of care and protection as defined in the Children's Welfare Act 1954,
- uncontrollable children or young persons (whose guardian proves to the Children's court that they cannot be controlled),
- children without sufficient means of support, and
- juvenile offenders, under the age of 17 years of age and convicted of any indictable offence or punishable on summary conviction for which imprisonment may be awarded.
In 1978, the Family and Adolescent Services Division superseded the Family Welfare Division (FWD) and the Youth Welfare Division (YWD) and absorbed all their functions, reuniting the child and youth administration within the one division. The Division also became responsible for youth correctional field services including child probation, youth parole and probation. There was a clear separation of the administration of adult and juvenile correctional services. Juvenile correctional services became far more closely linked to the provision of family and child welfare services.
This series, containing four sequences of record cards, provides access to files relating to state wards (children and young persons committed into State care or guardianship) and non wards.
The files are located in VPRS 10071 State Ward Case Files and VPRS 8842 Unserialised Records.
Four different sequences of cards include:
Record Cards, Family Welfare Division (FWD), Sequential Number System 1960 to 1978
(Note: From 1864 to 1965, ward registration numbers (for children and young persons were allocated from VPRS 4527 Children/ Ward Registers. The series of bound registers (VPRS 4527) was replaced by a register in card form, located in this series.
Children turning fifteen, already in Department's care retained their original Family Welfare Division (FWD), sequential number until 1965. Entries for these children in the Children/Ward Register, VPRS 4527, were annotated as 'Carded' and a card was created
Record Cards, Youth Welfare Division (YWD), Annual Single Number with A and B prefix with block allocation of numbers 1960 to 1978
Record Cards, Family and Adolescent Division, Sequential Number System
In 1978, a new sequence of single number system (commencing with 1000) with block allocation of number for state wards and non wards, 1978 to 1985.
Record Cards, Correctional Field Services, Annual Single Number System, ? 1980 to ?1985.
Subsequent Series (VPRS 16650)
Statutory Client Information System 100-0-009 to 100-6-600. (1986 to ??1988) replaced this series of a register in card form (sequence three and four of this series).
For the client case files (in PROV custody) created under the subsequent Statutory Client Information System, refer to VPRS 8842 SR 15 & SR 16.