VPRS 12747 Numerical Register and Movement Books (also known as Correspondence Register), Way and Works Branch/Engineering and Development Group

Full description

The Department of Railways was organised into various branches, each with its own separate registry and record-keeping systems dealing with its own activities and administration. The correspondence registered includes correspondence received from the public, other government departments, other railway branches including the Secretary's Branch. The Secretary's Branch correspondence referred to the branch for action was registered in both systems and filed within the Secretary's correspondence series, ie VPRS 421.

This series was created to allocate the correspondence registration number and to record the movement of the file for the period 1967 to 1992.

Entries were made under the headings:
- Branch Progressive Number (sequential number and the year of registration),
- Other Number (Secretary's Branch Correspondence Registration Number),
- Folio Number (of the Self -Indexed Register VPRS 12746 until 1981 and since then the index section heading number and the card number of the Card Index located in VPRS 12821 General Index to 12748 General Correspondence and Works Files, Way and Works Branch/Engineering and Development Group ) and
- Movement of the file.

Related series
A separate sequence of cards arranged by location or place name covering the period 1967 to 1986 provides access to correspondence files (refer to VPRS 12749 Location Index Cards, Way and Works Branch. The relationship of this (ie 12749) series with VPRS 12746 Self -Indexed Register (also known as correspondence Register), Way and Works Branch and VPRS 12747 Numerical Register and Movement Books (also known as Correspondence Register), Way and Works Branch is not known.