VPRS 18235 Administrative and Investigative Records Collection System Metadata Export

Full description

This series consists of a consolidated metadata export, which lists digital documents and tables (known as Microsoft SharePoint lists) held in the Royal Commission into Family Violence (RCFV) SharePoint repository, as at the close of the Commission in 2016. Anything which RCFV SharePoint users deleted during the course of the Commission is not contained in this series.

SharePoint managed the administrative and investigative records collection and outlines the metadata maintained by the Commission in relation to each document. The metadata export relates to all the documents stored and accessed by staff via SharePoint, which was a browser-based collaboration and document management platform.

SharePoint was the only fileshare/network available to most of the RCFV staff. Not all staff had access to all sites, which were not relevant to their work unit.

Some metadata fields were included despite having minimal enduring value (e.g. 'Content Type'; 'Version Count'; 'Modified by'; 'Created by'; 'Title'). The 'Display Name' field is more accurate than 'Title' as an indicator of document content.

The included metadata fields included are:
encoding
SharePoint Site
SharePoint Path
SharePoint filename
Display Name
Title
File Size
SharePoint UniqueId
Created
Created By
Modified
Modified By
Checked Out To
VersionType
VersionCount
VersionList
VersionListCreated
VersionListCreatedBy
Content Type
Confidential
[IC] Caveat
[LR] Subject to Non-publication
Order
[SP] Notice direction
Location RCFV
Meeting date
Meeting type
Attendees
Note Type
Note Theme
Session
Cohort
Date Issued
Research Type
Research Cohort
Agency Organization
Form of Violence
Subject matter
To Whom

Note that documents which were clearly duplicates of those held within other systems (principally the Legal database Ringtail), or across sites, have not been included in this series

For a complete records held in the SharePoint system, see the following series:

- VPRS 18229 Commissioners' Records [Administrative and Investigative Records Collection]
- VPRS 18230 Community Consultation and Engagement Records [Administrative and Investigative Records Collection]
- VPRS 18231 Legal Team Records [Administrative and Investigative Records Collection]
- VPRS 18233 Research Team Records [Administrative and Investigative Records Collection]